Information and form for members to make a purchase request.
Purchase Request Form
Instructions in completing this form:
1. Fill in ministry name.
2. Fill in budget number: If you do not know the budget number please check with the church office.
3. Date Needed - date the funds would be needed
4. Items attached - copy of any estimates or orders
5. Quantity - the number of items to be ordered. If this request is for services or training leave quantity blank.
6. Articles - clearly state the items to be purchased or services. You can attach any estimates or orders for a better explanation. Many times you will not know the exact amount therefore you will have to make your best estimate.
7. Unit Cost - price per unit of items to be purchased.
8. Total Cost - total price of items to be purchased.
9. Minister - Signature of the minister responsible for this ministry.
10. Requested by - the person making the request for funds.
11. Date Requested - when the request was made
12. Requests for budgeted items under $500 received by 5:00 PM on Wednesday will generally be reviewed that evening. Please check with the office on Thursday for the status of your request, and contact the Finance team if you have no response within 2 weeks.
13. Requests for budgeted items over $500, or all requests for unbudgeted items will be reviewed by the Finance Team, and a response may be delayed up to 2 weeks. The Finance Team will contact you with the outcome ASAP. Please contact Finance Team if you have not heard within 2 weeks.
14. There may be times when funds may not be available, so it is always wise to allow 2 weeks for approval. During such times it is likely unbudgeted requests will be deferred or denied. Finance team will contact you with outcome ASAP. Please contact Finance Team if you have not heard within 2 weeks.